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Office Manager, Sevenoaks

Date: 11-Feb-2021

Location: Sevenoaks, GB, TN13 1UP

Company: Knight Frank

Reference No 9922 
Job Title Office Manager, Sevenoaks 
Type Permanent 
Salary Range Competitive
Division Residential 
Sub Division Country Business 
Department Sevenoaks (10000206) 
Location Sevenoaks 

 

We are looking for an Office Manager to join our Sevenoaks office

 

You will be responsible for providing an effective and efficient support service to our Sevenoaks office and ensuring the smooth running of the offices whilst also providing assistance to the Office Head.

  

Your day-to-day responsibilities will include:

 

  • Acting as an ambassador for the offices at all times and carrying out all duties in a discreet, diplomatic and efficient manner
  • Diary management - full control and maintenance of Office Head’s diary, making appointments and arrangements for meetings with clients and colleagues
  • Email / telephone management - intercept incoming telephone calls and emails regularly
  • Copy typing letters, memos, minutes, schedules and organisation of meetings and viewings
  • Prepare marketing materials on the Knight Frank marketing system (Drag and Drop), including reverse canvassing and mail shot campaigns
  • Carrying out CDD/AML checks in line with government legislation
  • Managing the electronic filing system, corporate travel arrangements, database management and monitoring of office KPI’s and training new starters where necessary
  • Managing viewing assistants’ schedule and the office Saturday rota.
  • Monthly reporting (management accounts/fee records/invoice reconciliation etc).
  • Compile and process expenses
  • Use of the Knight Frank invoicing system, maintain a record of all invoices raised.
  • Risk management, health and safety, security - Office alarm, key security, lone working

 

Qualifications/Education required:

 

  • 3+ years’ experience in a similar administrative role
  • Good standard of English grammar and spelling and takes pride in presentation of work.
  • IT Skills: Word (Advanced) Excel (Intermediate)
  • An Independent self-starter with a can-do attitude and an eye for detail
  • Prior knowledge of database management would be preferred
  • An enthusiastic and proactive attitude to problem solving

 

 

To view other vacancies within the Knight Frank Group click here.