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Team Secretary

Team Secretary

We are happy to say that based on our long-term company growth we are looking for a new colleague - Commercial Real Estate Valuer. We seek a high-spirited personality interested in commercial property who will join our new valuation team. Please come talk to us if you have a positive attitude and would like to help us keep our clients happy and satisfied.

 

Overview

 

We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.

 

Responsibilities

 

  • Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.

  • Prepare reports, agendas, and papers for meetings.

  • Assist in data entry, generating reports, and compiling information as required by the team.

  • Assist in drafting and collating pitching material.

  • Support team members with MS Word, PowerPoint and Excel based tasks.

  • Ensure reports and outputs are in line with formatting standards.

  • Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.

  • Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.

  • Prepare precise targeted e-marketing emails.

  • Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.

  • Arrange and execute post and courier services.

  • Answer phone calls, respond to emails, and handle correspondence on behalf of the team.

  • Handle computer/database (KF Database, Contacts Register, Hub).

  • Maintain correct contact information on People Search for the department.

 

Skills and Qualifications

 

  • Minimum of 3 years proven experience as an Administrative Assistant, Secretary, or similar role.

  • Excellent interpersonal and communications skills.

  • Strong organizational and problem-solving abilities.

  • Ability to take initiative and work proactively.

  • Ability to work through periods of high workload.

  • Attention to detail and a high level of accuracy.

  • Ability to maintain confidentiality and handle sensitive information.

  • Strong team player with the ability to build relationships.

  • Flexibility, adaptability, and a co-operative attitude.

  • Understanding of regional business culture and regulations.

  • Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.

  • Language skills: Fluency in English, written and verbal.

 

Overview

 

We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.

 

Responsibilities

 

  • Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.

  • Prepare reports, agendas, and papers for meetings.

  • Assist in data entry, generating reports, and compiling information as required by the team.

  • Assist in drafting and collating pitching material.

  • Support team members with MS Word, PowerPoint and Excel based tasks.

  • Ensure reports and outputs are in line with formatting standards.

  • Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.

  • Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.

  • Prepare precise targeted e-marketing emails.

  • Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.

  • Arrange and execute post and courier services.

  • Answer phone calls, respond to emails, and handle correspondence on behalf of the team.

  • Handle computer/database (KF Database, Contacts Register, Hub).

  • Maintain correct contact information on People Search for the department.

 

Skills and Qualifications

 

  • Minimum of 3 years proven experience as an Administrative Assistant, Secretary, or similar role.

  • Excellent interpersonal and communications skills.

  • Strong organizational and problem-solving abilities.

  • Ability to take initiative and work proactively.

  • Ability to work through periods of high workload.

  • Attention to detail and a high level of accuracy.

  • Ability to maintain confidentiality and handle sensitive information.

  • Strong team player with the ability to build relationships.

  • Flexibility, adaptability, and a co-operative attitude.

  • Understanding of regional business culture and regulations.

  • Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.

  • Language skills: Fluency in English, written and verbal.

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