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Team Assistant

Date: 28-Apr-2022

Location: London, GB, W1U 8AN

Company: Knight Frank

Reference No 21302 
Job Title Team Assistant 
Type Fixed Term Contract 
Salary Range Competitive
Division Commercial 
Sub Division Capital Markets, National Agency 
Department Hotels (10000131) 
Location 55 Baker Street 

 

Knight Frank is unrivalled in property market knowledge, with teams specialising in residential, commercial, and rural property services. A great opportunity has arisen to join us here at Knight Frank, and we are currently seeking a Team Assistant to join our Hotels department based at our Global HQ at Baker Street, London.

This is a full-time role for a highly motivated Team Assistant where you will be responsible for providing an effective and efficient administrative support service to the Hotels Valuations team, and to ensure the smooth running of a busy department.

 

In the Team Assistant role, you will be responsible for:

  • Proactive diary management including the organization of internal / external meetings, viewings, and conference calls
  • Arranging travel arrangements for the valuation team, including across the UK and overseas, and preparing detailed itineraries and travel packs where necessary
  • Instructions administration; including registering jobs, creating job folders, conflict checks, terms of engagement, client liaison, and setting up reports
  • Updating templates, travel forum ratings, collating client information and other administrative support for the Hotel Valuations team
  • Assisting in the events from the initial brainstorm to briefing marketing, including researching venues, creating invites, etc.
  • Liaising with the marketing team and assisting on projects when relevant
  • Ensuring Hub, RPS, and Outlook contacts are maintained and cleaned regularly, and scores are kept in line with the department’s targets
  • The teams filing systems, archive, photocopying and confidential waste disposal as well as preparing documents such as creating property files, audio / copy typing, minutes, presentations and pitching documents

 

To be successful in the Team Assistant role, you will have the following skills and experience:

  • 2 plus years’ in a similar secretarial role
  • Strong IT skills and strong understanding of Microsoft packages
  • 60 wpm+ audio typing
  • Experience of managing diaries
  • Good standard of English grammar and spelling, and takes pride in presentation of work
  • Flexible, adaptable, and cooperative with the ability to remain calm under pressure
  • Well presented with a clear speaking voice
  • Dedicated, loyal, diligent and punctual with a tidy manner

 

 

To view other vacancies within the Knight Frank Group click here.