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Team Assistant

Date: 07-Jan-2022

Location: London, GB, W1U 8AN

Company: Knight Frank

Reference No 18363 
Title Team Assistant 
Type Permanent 
Salary Range Competitive
Division Commercial 
Sub Division London Offices 
Department London Office Leasing (10000750) 
Location 55 Baker Street 

 

Knight Frank is unrivalled in property market knowledge, with teams specialising in residential, commercial, and rural property services. We understand the only way we will continue to thrive is through the commitment and passion of our people and their tireless delivery of excellent client service. That’s why investing in our people is as important to us as investing in our clients. That’s what makes Knight Frank different – the difference is our people. A great opportunity has arisen to join us here at Knight Frank, and we are currently seeking a highly motivated Team Assistant to provide effective and efficient administrative support to the Partners and team members.

 

In the Team Assistant role, you will be responsible for:

 

  • Providing administrative support to Partners and team members; including extensive and proactive diary and email management, and the organization of meetings and conference calls
  • Collating and analysing information
  • Arranging corporate travel arrangements and providing detailed itineraries where necessary
  • Creating expense reports
  • Screening and responding to the team’s emails and voicemails
  • Acting as an Ambassador for the team / department head
  • Maintain collaborative relationships with clients, managers, and employees
  • Providing financial administrative support such as sales invoicing and WIP sheet reconciliation
  • Attending team meetings, minute taking and ensuring actions are followed up
  • Performing general clerical duties such as photocopying and mail distribution
  • Composing correspondence including audio / copy typing, letters, memos, and reports
  • Liaising with IT to help troubleshoot system errors
  • Answering emails, mail and requests for information
  • Updating and maintaining correct contact information
  • Ensuring client records are maintained
  • Becoming an expert on information security policy and procedures and to be a main point of contact
  • Liaising with marketing to produce sales brochures, event invites and property summaries
  • Liaising with in-house creative and business development teams to create pitches

 

To be successful in the Team Assistant role, you will have the following skills and experience:

 

  • Proficiency with Microsoft Office 365 including Word, Excel, Outlook, PowerPoint, and Teams
  • Experience with Adobe Acrobat
  • Experience with Database Management software: Hub, Microsoft Access, and FileMaker Pro
  • Experience with Project Management software such as Microsoft Project
  • Experience with design and layout software such as Microsoft Publisher, Adobe Photoshop and / or InDesign

 

 

To view other vacancies within the Knight Frank Group click here.