Senior Executive Assistant - Head of Commercial

This is a 1:1 role for a highly motivated, results driven Senior EA. Responsible for proactively managing the UK Commercial Head day to day, including providing right hand assistance in a discreet, diplomatic and efficient manner. Offering solutions, ideas and making judgements and decisions on behalf of UK Commercial Head as and when required. 

Responsibilities:

Stakeholder Management

• 1:1 Senior Executive assistance to Leadership Head – Extensive 1:1 EA support and proactive diary management. Preparation for meetings including research, preparing briefing materials, relevant documents, and pre-reading. Management of all Board and Strategy monthly meetings including production of board packs, Strategy Away Day packs, minute taking and distribution.
• Personal – Administration management of ad-hoc matters as required.
• Group Executive Board (GEB); Manage Leadership Head’s attendance at GEB meetings, Strategy Days and PP conference packs and organise presentations.
• Commercial Board – Responsible for managing the meetings and agenda, liaising with both Board members and other stakeholders about their participation and contribution, and taking and circulating minutes afterwards ensuring actions are completed before the next meeting.
• External Board and Committee commitments – Manage stakeholder attendance and paperwork for Committee meetings.
• Corporate travel arrangements – Manage UK and overseas, plus preparing detailed itineraries and travel packs where necessary.
• Complete expense reports.
• Collate and analyse information.
• Screen and prioritise or respond to mail, email, calls and voicemail.

Business Management

• Acting as an Ambassador for Stakeholder.
• Maintain collaborative relationships with clients, managers and employees.
• IT liaison to help troubleshoot system errors for Stakeholder.
• Provide ad-hoc assistance to other business support as and when required.
• Business Planning Management (with Finance Business Partner)
• Management of process for Leadership Head and Finance Business Partner to ensure all BPM’s take place within the required timescales.
• Ensuring there is structure and meetings are in the diary for Stakeholder.
• Any other ad hoc finance planning meeting arrangements as required.
• Three Year Plan Advocacy
• Where appropriate, working closely with Leadership Head and Strategy Team on coordination of the 3 Year Plan.
• Leadership Head - Business area Financial Management;
• Working with the Leadership Head and Commercial Finance Business Partner on financial management for their specific area, where appropriate.
• Monthly travel sign-off, signing off costs, database subscriptions, supplier invoice processing.
• Expense claim management for stakeholder
• Referral coordination
• Management of Remuneration and Promotion review cycle for Leadership Head.
• Management of all remuneration meetings for Leadership Head including paperwork preparation and distribution. 
• Liaising closely with Commercial HR Business Partner to manage schedule and deliver a smooth and efficient process.
• Appraisal process
• Event Management – Management, coordination and attendance for business area / firm wide events including project managing some of the events from the initial brainstorm to briefing marketing, researching venues, creating invites, helping create supporting collateral, managing the RSVP lists, welcoming the clients at the event, etc.

Experience/Skills required:

• 3 years + experience supporting at Senior Executive level
• Proficient using Microsoft Office package

#LI-SO1

#1

To view other vacancies within the Knight Frank Group click here.