Operations Co-ordinator, Residential Invesments

Our Residential Investments team are looking for an operations co-ordinator to work directly with the partners in the European and UK Residential Investments team and support the broader team. We are looking for an individual who can deal with a range of responsibilities, someone who is also highly organised and proactive with a high level of personal initiative. The role will include general administration and team duties including invoicing, diary management, arranging travel and client communications.

We are looking for a dedicated individual with a high attention to detail, ability to prioritise, handle confidential information, be efficient and hardworking and excellent communication and Microsoft Office skills. 

Responsibilities

• Ability to communicate with others in a professional and helpful manner, both face-to-face and on the telephone/virtually
• Flexibility, adaptability and a co-operative attitude
• Good English grammar and spelling
• Acting as an ambassador for the Partners and team at all times and carrying out duties in a discreet, diplomatic and efficient manner
• Arranging UK and overseas travel
• Organisation of travel itineraries – including visas, hotels, flights, currency etc.
• Supporting email and diary management  
• Assisting with team diaries, and if requested, helping to make appointments and arrangements for all meetings with clients and colleagues
• Invoicing
• Supporting compliance and due diligence teams internally where necessary
• Preparing reports, agendas and papers for meetings
• Minute-taking in meetings
• Preparing PowerPoint presentations
• Coordinating expense claims across the department and directly supporting Partners manage their expenses
• Research and administrative projects when required
• Being aware of all current projects to ensure the best possible service is provided
• Preparation of team business cards, CVs and other collateral using the Drag & Drop system
• Assisting with Social Media promotion for the team

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