Knight Frank is looking to hire an Executive Assistant to provide administrative support for OSS Department Head and Business Partners.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.

Role:

This is a role is for a highly motivated, results driven Executive Assistant supporting team members within the OSS department.  You will be responsible for providing an effective and efficient support service and assist the wider business support team in ensuring the smooth running of a busy department.

Responsibilities:

• Provide 1:1 executive support to the OSS Office Head and two Business Partners, managing schedules, meetings, emails, and preparing meeting materials.
• Coordinate board meetings, strategy days, and create board packs.
• Organise internal and client presentations, liaising with creative teams, printers, and post room for seamless delivery.
• Prepare documents, including letters, memos, reports, and manage formatting, printing, and binding.
• Arrange corporate travel (UK and international) and prepare detailed itineraries.
• Act as an ambassador for the OSS Head and team, fostering collaborative relationships with stakeholders.
• Assist with bi-annual business planning, coordinating with Senior Ops and team.
• Support team finances, managing WIP sheets, invoices, travel approvals, and expenses.
• Attend and minute team meetings, follow up on actions, and track team training.
• Manage the team’s diaries, bookings, emails, and prepare meeting materials.
• Support corporate travel arrangements for team events, including strategy days.
• Coordinate onboarding, appraisals, CPD records, and new starter inductions with Ops.
• Maintain processes, ensure compliance, and manage client records on internal platforms.
• Serve as a best practice and information security expert, supporting compliance efforts.
• Coordinate team marketing materials, CRM, and events, including invitations and social media.

Key Experience Required:

• 5+ year experience in a similar operations or administrative role.
• Proficient using Microsoft Office.

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Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.

We are committed to creating an inclusive, diverse and equitable workplace. We welcome applications from all individuals and provide equal opportunities for everyone.  We also offer reasonable adjustments to ensure all candidates have a fair chance during the recruitment process.