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Executive Assistant (FTC)

Date: 06-Jun-2022

Location: London, GB, EC2V 8AS

Company: Knight Frank

Reference No 21621 
Title Executive Assistant (FTC) 
Type Fixed Term Contract 
Salary Range Competitive
Division Commercial 
Sub Division Capital Markets, National Agency 
Department London Capital Markets & Development (10000752) 
Location City - (London) 

 

KFX is Knight Frank Commercial’s exciting project to shape the future of our business.   KFX is made up of Development and Critical Area Boards.  The KFX Development Boards are the ‘strategic idea hoppers’ of Knight Frank. These groups focus on strategies to deliver even more for our people, even better value for our clients and even stronger business performance.  The KFX Critical Area Boards focus on and develop the ‘most critical growth aspects of our business and our people. These groups look at the social impact our business has on the world around us, the Knight Frank brand and its role in the market, and our opportunities for growth.

 

This is a full-time role for a highly motivated, results driven PA supporting a Service Line Head (Equity Partner), Partners and team members, and supporting the Operations Assistant in offering solutions, ideas and helping to make judgements and decisions on behalf of the Partners as and when required.

 

Responsibilities

 

Management Support & Coordination

  • PA support to Service Line Head, Partners and team members, maintaining their schedules through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.

 

Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.

 

Presentations;

  • Coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.

  • Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessary

 

Business Coordination

  • Acting as an Ambassador for the department head / Equity Partner and teams.

  • Maintain collaborative relationships with clients, managers and employees.

 

Business Planning coordination (bi-annually);

  • working with the Operations Assistant on the spring and autumn business planning process and helping to coordinate for their team(s).

 

Financial;

  • Sales invoicing

  • Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing

  • Expense claim coordination for the department

  • Referral coordination

 

Team Coordination

Attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up

Reception; ad hoc reception cover, as and when required

 

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To view other vacancies within the Knight Frank Group click here.