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Client Accountant

Date: 25-Jan-2023

Location: London, GB, W1U 8AN

Company: Knight Frank

Reference No 27906 
Job Title Client Accountant 
Type Permanent 
Salary Range Competitive
Division Residential 
Sub Division Residential Lettings 
Department Residential Asset Management Accounts (10000974) 
Location 55 Baker Street 

 

Knight Frank is looking to hire an Cllient Accountant to join the Residential Asset Management team.

 

The position of Client Accountant has considerable variety and necessitates a range of skills including, discretion, interpersonal and administrative.  We take a pragmatic approach and always look to solve problems in the quickest and fairest way possible.

 

 

General

  • To be proficient with MRI QUBE PM and all Microsoft applications (Desired)
  • To be proficient in extracting accounting reports from MRI QUBE PM
  • To be able to work on complex estate set up comprising of multiple types of properties (AST,SC,Car park, Gardens)
  • To ensure that all current communication, whether by e-mail or paper, is stored in the correct area of filing within 3 days of execution
  • To respond to all incoming issues the same day even if a resolution cannot be found.  
  • To ensure that all paperwork more than two years old is archived (providing it is not needed)
  • To be prepared to answer the phones in line with KPI’s
  • To be prepared to help others in the office (even if it is their filing) as workloads fluctuate
  • To diarise any work which needs regular attention in outlook and follow up accordingly
  • To ensure outlook calendars are kept up to date with all meetings and appointments
  • To be proficient with the relevant internal training guide and refer to as often as required
  • To adhere to and meet Key Performance Indicators (KPIs) 

 

Role Specification

  • To liaise with previous managing agent (if applicable) and client to obtain information in order to set up the new property
  • To set up a property including implementing opening balances, unpaid debtors and creditors, bank balances and any other items necessary.
  • To read the lease and establish any demand and year end dates and ensure this information is updated on the Master Information Document & Properties Managed.
  • To be familiar with the management agreement for each property, any savings, rates and agreements.
  • Overall responsibility of maintaining healthy cash flow, checking bank balances. Reporting to Head of Accounts and Estate Manager when the cash balance goes below the minimum level and preparing an action plan to ensure healthy cash flow is re-established.
  • To help with reconciliation of sub bank accounts on a monthly basis
  • To check the coding of invoices for the previous month and re-allocate as necessary
  • To administer quarterly payments of ground rent, rents, insurance, etc to landlords where required
  • To review actual expenditure and prepare a variance report on an accruals basis in line with company SLA’s
  • To note actual bank balance for Quarterly reporting
  • To bill any void charges to the developer
  • To prepare year end pack including Extended Trial Balance, Expenditure to Date, Debtors and Creditors listings
  • To identify any accruals and prepayments
  • To review opening balances and reconcile to previous set of accounts
  • To Investigate any suspense items on the trial balance
  • To ensure that all debtors and creditors listings agree to the trial balance
  • To collate invoices and ensure items are not missing
  • To prepare all of the above and ensure information is with the auditors within 6 weeks of the year end.
  • To promptly investigate and respond to any account queries that may arise from the preparation of the draft accounts.
  • To enter all journal identified
  • To enter all accruals and pre-payments identified
  • To submit the draft accounts to client for approval and to answer any queries they may have
  • To raising balancing charges and issue accounts to leaseholders
  • To complete the year end accounts within 4 months of the year end.
  • To provide support to Estate Managers in the preparation of the service charge budget for each financial year
  • To raise annual insurance charges as per calculations when not billed through the Service Charge
  • To raise one-off tenant demands such as recharges and CHP as and when required
  • To prepare financial reports at the request of the client and any subsequent Ad-Hoc billing
  • To follow the company procedures with regard to Ad- Hoc billing
  • Preparing closing reports, closing trial balance, bank reconciliation and answering any queries that may rise from the new agent when handing a property over.
  • To have a working knowledge of Double Entry Book Keeping
  • To have a working knowledge of Trial Balances, what this shows and the implications of the same
  • To have an understanding of Balance Sheets and be able to deal with any suspense items arising on the Balance Sheet
  • To understand multi-schedule budgeting
  • To analyse set up information and preparing and implementing an opening Trial Balance
  • To assist in tenant/client/internal queries relating to the service charge budget, insurance and ground rents in line with company SLA’s

 

 

 

 

To view other vacancies within the Knight Frank Group click here.