Knight Frank is looking to hire a Business Support Coordinator to provide administrative support for London Tenant Representation & FOS Team based at our Baker Street HQ.

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.

Why Knight Frank?

Role:

This is a role for a highly motivated Business Support Coordinator.  Responsible for providing an effective and efficient administrative support service to the London Tenant Representation & FOS Team, ensuring the smooth running of a busy department.

Responsibilities:

• Provide administrative support to the London Tenant Representation & FOS Team, including the Head of Department in the EA’s absence.
• Act as an ambassador for the team, maintaining strong relationships with clients, managers, and employees.
• Support financial processes, including WIP sheet reconciliation, invoicing, travel sign-offs, expense claims, and supplier payments.
• Attend and minute team meetings, ensuring actions are documented and followed up.
• Assist with training compliance, ensuring all mandatory training is completed.
• Manage correspondence through audio/copy typing, letters, schedules, and newsletters.
• Coordinate diaries, internal and external meetings, conference calls, and travel arrangements.
• Troubleshoot IT issues and liaise with relevant teams to resolve system errors.
• Support new starter onboarding and leaver processes in collaboration with Operations.
• Maintain and update contact information, storage systems, and electronic files in compliance with audit standards.
• Act as an Information Security Champion, promoting best practices and escalating issues as needed.
• Provide marketing support, liaising with the Marketing Communications Coordinator for event materials, social media management, and brand compliance.
• Assist with business development, supporting pitch creation, client relationship management, and marketing collateral.
• Organise and attend team and department events, ensuring smooth coordination.
• Collaborate with other business support teams, offering assistance during high-demand periods to enhance overall efficiency.

Key Experience Required:

• 3+ year experience in a similar operations or administrative role.
• Proficient using Microsoft Office.

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