Business Support Co-ordinator

Knight Frank is the leading independent property consultancy in the UK offering agency and professional advice across Commercial, Residential and Rural sectors. 

Established in 1896, Knight Frank now comprises a global network of over 330 offices. 

Business Support Coordinator Responsibilities:

• Proactive diary management, organisation of internal / external meetings, viewings and conference calls. 
• Being proactive in reminding the team of meetings, ensuring they have everything they need, papers, etc.
• Travel arrangements for the Global Data Centres team, including UK and overseas, plus preparing detailed itineraries and travel packs where necessary.
• Instructions – setting up new instructions, create job folders, conflict checks, terms of engagement, client liaison, set up reports, and add to work in progress.
• Reports – assist with the formatting of reports in Word, PDF reports and proof-read prior to finalisation.  
• Brochures and Presentations – assist with the production of brochures and presentations using  Powerpoint. 
• Ensuring contacts are maintained and updated on Hub as well as adding to the Data Centre Mailing List ensuring this is kept up to date and ‘cleaned’ regularly, on Hub. 
• CDD (Client Due Diligence) – being responsible for ensuring the team’s client files are kept up to date and in line with Knight Frank’s Best Practice procedures.  

Administration:

• Archiving of files, photocopying and other ad hoc duties such as printing, binding, booking meeting rooms and dealing with couriers.  
• Finance – assist the team with expenses, invoicing and chasing down debts 
• Comfortable with learning new systems such as Hub; FAME reporting; Dun & Bradstreet reports, and other in-house systems. 
• Assist the team with mailshots, newsletters and social media.
• Reporting to, and working closely with the Operations Executive getting involved with team events, where relevant.

Professional experience and personal skills profile

Qualifications/Education Required. 
2 years+ experience in a similar support role
IT Skills
Word (Advanced)
Understanding of Mail Merges
Excel
PowerPoint
Outlook

Particular Aptitudes/Skills Required
Diary management experience
 

To view other vacancies within the Knight Frank Group click here.