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Business Support Co-ordinator

Date: 09-Aug-2022

Location: London, GB, W1U 8AN

Company: Knight Frank

Reference No 24175 
Title Business Support Co-ordinator 
Type Permanent 
Salary Range Competitive
Division Commercial 
Sub Division Capital Markets, National Agency 
Department Data Centres (10000870) 
Location 55 Baker Street 

 

Knight Frank is the leading independent property consultancy in the UK offering agency and professional advice across Commercial, Residential and Rural sectors. 

Established in 1896, Knight Frank now comprises a global network of over 330 offices. 

 

Business Support Coordinator Responsibilities:

  • Proactive diary management, organisation of internal / external meetings, viewings and conference calls. 
  • Being proactive in reminding the team of meetings, ensuring they have everything they need, papers, etc.
  • Travel arrangements for the Global Data Centres team, including UK and overseas, plus preparing detailed itineraries and travel packs where necessary.
  • Instructions – setting up new instructions, create job folders, conflict checks, terms of engagement, client liaison, set up reports, and add to work in progress.
  • Reports – assist with the formatting of reports in Word, PDF reports and proof-read prior to finalisation.  
  • Brochures and Presentations – assist with the production of brochures and presentations using  Powerpoint. 
  • Ensuring contacts are maintained and updated on Hub as well as adding to the Data Centre Mailing List ensuring this is kept up to date and ‘cleaned’ regularly, on Hub. 
  • CDD (Client Due Diligence) – being responsible for ensuring the team’s client files are kept up to date and in line with Knight Frank’s Best Practice procedures.  

 

Administration:

  • Archiving of files, photocopying and other ad hoc duties such as printing, binding, booking meeting rooms and dealing with couriers.  
  • Finance – assist the team with expenses, invoicing and chasing down debts 
  • Comfortable with learning new systems such as Hub; FAME reporting; Dun & Bradstreet reports, and other in-house systems. 
  • Assist the team with mailshots, newsletters and social media.
  • Reporting to, and working closely with the Operations Executive getting involved with team events, where relevant.


Professional experience and personal skills profile

Qualifications/Education Required. 
2 years+ experience in a similar support role
IT Skills
Word (Advanced)
Understanding of Mail Merges
Excel
PowerPoint
Outlook

Particular Aptitudes/Skills Required
Diary management experience
 

 

 

To view other vacancies within the Knight Frank Group click here.