Share this Job

Business Support Coordinator Leeds (part time)

Date: 13-Sep-2022

Location: Leeds, GB, LS1 2JZ

Company: Knight Frank

Reference No 26228 
Job Title Business Support Coordinator Leeds (part time) 
Type Permanent 
Salary Range Competitive
Division Commercial 
Sub Division UK Cities 
Department Leeds Commercial (10000238) 
Location Leeds 

 

Business Support Coordinator, (part time) 

Administrative support for Leeds Commercial Professional Consultancy teams 

 

About the role

This is a role for a highly motivated Business Support Coordinator.  Responsible for providing an effective and efficient administrative support service to the Leeds Commercial Professional Consultancy teams, ensuring the smooth running of a busy department.

 

 

 

 

 

 

 

Responsibilities:

Business Support

  • Acting as an Ambassador for the team
  • Maintain collaborative relationships with clients, managers and employees
  • Team Financial Support; where appropriate:
  • WIP sheet reconciliation / billed and unbilled debtor support
  • Concise and regular coordination of client invoices, ensuring quarterly deadlines are met.
  • Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing
  • Expense claim support for the Partners.
  • Referral support

 

Team Support

  • Team meetings; attend team WIP meetings, minute taking and ensuring actions are followed up
  • Training; helping to ensure all their team(s) mandatory training is up to date.
  • Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters
  • Answer organisational mail, email, correspondence and requests for information
  • Maintain teams schedule through diary support, organisation of internal / external meetings booking meeting rooms and conference calls
  • Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc.  Producing relevant ‘packs’ for all attendees
  • Board/management meetings; minute and disseminate actions
  • IT liaison to help troubleshoot system errors for team
  • Work collaboratively providing assistance to other business support members, as and when required, adding value to the overall efficiency of the Leeds Commercial Professional Consultancy teams, including Building Consultancy and Surveying, Corporate Recovery and Lease Advisory.
  • Working with the Leeds business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points
  • CPD records; recording the teams RICS CPD hours.


Processes & Efficiency Support

  • Best Practice/Risk; experts; RISK / Audit and Compliance support and regular liaison with the Best Practice team.  To be font of all knowledge, adhere to guidelines / Job set up and/or update and closure of electronic filing systems, records and reports for team to ensure all property files are complete to pass audits
  • Information Security Champion; to be an expert on the information security policy and procedures and a main point of contact for your team in terms of reporting and escalating issues and/or incidents therefore monitoring best practice.
  • hub support; adding inspections on HUB, plus adding new instructions when needed. 
  • Update and maintain correct contact information on KF platforms for the team
  • Maintain team’s storage/retrieval systems

 

Programme & Project Support                                                          

  • MCC (Marketing Communications Coordinator) programme. Marketing Coordinator for team. Ensuring you are up to date on all tools / brand guidelines / and liaising with marketing regarding all collateral needs for the team, i.e. producing event invites, capability statements, track records, research documents and all other relevant marketing materials.  Social Media management i.e. LinkedIn, Yammer etc.
  • Corporate CRM Programme / Business Development support; for the team.   Creation of pitches with in- house creative and business development teams, liaison with internal or external printers to ensure a smooth process.  Working closely with BD to support team pitches. 
  • As appropriate, in your role as a Client Relationship Support (CRS) you will assist the Client Relationship Partner (CRP), Assistant CRP, Client Relationship Executive (CRE) and Graduate Assistant with a set of core tasks related to the firms most important clients. 
  • Event Support; event organisation and attendance for specific team / department events
  • KFX; contribution/idea generation

 

Experience required:

  • 1+ year experience in a similar operations or administrative role
  • Proficient using Microsoft Office

Key information:

Working hours: Part-time (Flexible)

Primary office location: Leeds

Contract type: Permanent Contract

 

 

 

To view other vacancies within the Knight Frank Group click here.