Executive Assistant to the Senior Partner/CEO
Executive Assistant to the Senior Partner/CEO
Scope
Reporting directly to the Senior Partner and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.
Responsibilities
- Calendar management - owns and coordinates the Senior Partner’s meeting schedule which often includes international participants. This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.
- Events - Coordinates events and executive meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.
- Board Preparation - Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings. Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
- Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
- Handles the Partnership’s official email communication
- Office support – Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Travel coordination- Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
- Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
- Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments
Professional experience and personal skills profile
Qualifications/Education Required.
- 1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
- Member of relevant professional body in area of discipline
- Minimum of 6-7 years’ experience in similar role
- Experience in real estate industry is a plus
- Research experience is key
Knowledge, Skills and Attributes required to execute the job
- Excellent oral and written communication skills
- Passionate about writing
- Ability to make quick judgement and decision on issues as they arise, etc.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
- Proficienct in using MS Word, Excel, PowerPoint and Outlook
- Strong analytical skills
- Excellent time-management, and problem-solving skills
- Ability to conduct research and present data in a succinct and well-written manner
- Ability to work independently and with professional discretion
- Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion
Systems & IT competence
- MS Word; MS Excel; MS PowerPoint; MS Outlook
Scope
Reporting directly to the Senior Partner and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.
Responsibilities
- Calendar management - owns and coordinates the Senior Partner’s meeting schedule which often includes international participants. This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.
- Events - Coordinates events and executive meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.
- Board Preparation - Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings. Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
- Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
- Handles the Partnership’s official email communication
- Office support – Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Travel coordination- Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
- Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
- Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments
Professional experience and personal skills profile
Qualifications/Education Required.
- 1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
- Member of relevant professional body in area of discipline
- Minimum of 6-7 years’ experience in similar role
- Experience in real estate industry is a plus
- Research experience is key
Knowledge, Skills and Attributes required to execute the job
- Excellent oral and written communication skills
- Passionate about writing
- Ability to make quick judgement and decision on issues as they arise, etc.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
- Proficienct in using MS Word, Excel, PowerPoint and Outlook
- Strong analytical skills
- Excellent time-management, and problem-solving skills
- Ability to conduct research and present data in a succinct and well-written manner
- Ability to work independently and with professional discretion
- Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion
Systems & IT competence
- MS Word; MS Excel; MS PowerPoint; MS Outlook