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Real Estate Portfolio Manager

Date: 15-Mar-2023

Location: Kuala lumpur, MY, 59200

Company: Knight Frank

Location: Menara Shell, KL Sentral

Reporting Department: HQ Office Strategy & Solutions (Office Leasing)

Client's Industry: Oil & Gas


Specific Position Definition

The Portfolio Manager (Secondee) ensures that the assigned RE portfolio for the businesses and ventures within a geographical boundary are delivered and managed safe, competitive, affordable and fit for business processes and practices using competent staff and suppliers.


Job Purpose


The RE Portfolio Manager (Secondee) is a role in the RE function designed to manage a portfolio of construction and refurbishment projects and / or commercial deals (acquisitions, disposition, lease negotiations), integrating together with the real estate portfolio in the various disciplines through a highly collaborative environment and exhibit a single RE delivery platform to the businesses reporting to the regional RE CDP Manager. The RE Portfolio Manager (Secondee) will be responsible for partnering with the businesses to create role specific value on: Goal Zero, no harm no leaks; cost and capital efficiency; functional discipline and professionalism; right people and competent suppliers; continuous improvement. This role will ensure that local delivery is planned and executed in line with: the strategic alignment of the business as defined by the strategy and portfolio plans for the businesses; and in line with the Group and functional requirements including ORS and the RE Process Model and ways of working. Leading and executing breakthrough performance that add “step change” to RE Delivery.


Key Responsibilities:

  • Accountable for delivery of complex and significant property commercial deals (transactions) that form part of the Group Location Footprint and related portfolio plans.
  • Portfolio Management : Proactively review and monitor throughout the year allocated property portfolios, to ensure familiarity with the properties, address upcoming activities and drive to identify portfolio opportunities. Provide key input into portfolio plan feasibility studies.
  • Develop Masterplan options and appraise strategic solutions for commercial deals in conjunction with the Strategy & Portfolio team as well as the Portfolio Planner and relevant stakeholders and business partners.
  • Acquisition/Disposal : For commercial, industrial, agricultural or residential assets lead/support all acquisition or disposal activities for allocated projects/portfolios and also support Country/Business investments/divestments.
  • Leasehold Administration : Deliver activities, including lease renewals, rent review/re-gearing, service charge audits, forecasting and budgeting, and other matters relating to lease obligations.
  • Estate Management : Lead or support negotiation of/or issues which arise on Shell's day to day occupation of property including title matters, subletting, rights, disputes, planning activities, dilapidations and contamination.
  • Property and Lease Management : own and update Group RE programme  for the portfolio of properties assigned to the role; collaborate with the P&LM SBO as required.
  • Responsible for HSSE in accordance with The HSSE and SP Control Framework.
  • Governance : Deliver transactions and projects in accordance with the Real Estate Process Model (REPM) using the associated tools and applications.
  • Conduct complex negotiations on own, or as part, of a professional team.
  • Provide valuation support for Acquisitions, Disposals, Rentals, Cost and management accounting purposes and taxation purposes.
  • Stay updated with the assigned Business drivers, targets, and organization changes and external RE factors influencing performance and strategy.
  • Records management : Ensure that Group Property Database Administrator is supplied with relevant property data including: key property metrics, significant dates (and associated bring forward triggers).  
  • Promote the implementation of continuous business improvement.
  • Maintain and develop the network and relationships with other portfolio managers in region and outside.



  • Strong HSSE leadership.
  • Degree or equivalent in Real Estate or equivalent.
  • Minimum 4 to 5 years work experience in complex corporate environments in business and real estate related roles.
  • Proven track record in delivery of large scale RE activities, leading multi discipline teams in challenging environments.
  • Comfortable working with, and leading through uncertainty, complexity, ambiguity and incomplete information.
  • Good collaboration skills with the ability to lead and foster this leadership quality throughout teams.
  • Can demonstrate external focus, simplicity and speed of delivery.
  • Project and commercial deal experience within a real estate area at a strategic level is essential.
  • Knowledge of Shell real estate interests would be an advantage.