Business Support Coordinator - Exeter

The Knight Frank Exeter team are looking to recruit a Business Support Coordinator to assist with sales administration in the Exeter office. We are looking for someone to take this position on a part time basis of 3 days per week.

Responsibilities to include

• Greet customers in a polite and welcoming manner
• Answer incoming telephone calls
• Provide keys to contractors
• Maintain a tidy office and reception area
• Prepare the boardroom for meetings when required

Sales administration

• Creating new property activity records 
• Preparation of pitching materials for negotiators
• Order land registry title checks 
• Register new instructions  
• Create template letters and forms 
• Fielding and responding to enquiries
• Providing client support throughout the onboarding and sale process
• Manage CDD process for clients and counterparties 
• Liaise with clients to obtain necessary documents prior
  to marketing 
• Accurate generation of sales invoices  
• Ensure accurate records are maintained on all reports 
• Be a trouble shooter with system processes and procedures

Marketing

• Create mailers, property brochures, window cards and pitching materials
• Arrange and upload EPCs, photos and floorplans 
• Update property listings
• Oversee look and feel of office in line with central guidelines 
• Supply imagery and property information for regional publications and central marketing campaigns  
• Assist with meeting marketing deadlines 
• Display knowledge of GDPR regulations 
• Opportunity to engage with sponsored/supported events e.g. Badminton Horse Trials.

Particular Aptitudes/Skills Required

• Prior experience in a business support, administration or front of house role preferred but not required – an eagerness to learn is key.
• Flexibility, adaptability and a collaborative attitude
• Excellent standard of English grammar and spelling
• Calm under pressure
• Diligent and efficient
• Attention to detail
• Self-motivated
• Team player

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To view other vacancies within the Knight Frank Group click here.