Loading...
Share this Job

Business Support Coordinator- Edinburgh New Homes & Residential Development

Date: 06-Oct-2021

Location: Edinburgh, GB, EH2 4NF

Company: Knight Frank

Reference No 15171 
Job Title Business Support Coordinator- Edinburgh New Homes & Residential Development 
Type Permanent 
Salary Range Competitive
Division Residential 
Sub Division Residential Development 
Department Edinburgh (10000824) 
Location Edinburgh- (80 Queen Street) 

 

We are looking for a Business Support Coordinator to join our New Homes and Residential Development Team based in our Edinburgh Office.

 

The Edinburgh New Homes division is a part of our Residential division and this role will be a great opportunity to join an exciting, dynamic team. 

 

The successful candidate would primarily support the Edinburgh New Homes & Residential Development Team, including providing a full range of secretarial services such as diary and email management, proof reading, client arrangements, marketing and brochure creation, invoicing and general administration.

 

Responsibilities

General

Assistant to the head of the Edinburgh New Homes and Res Dev team, which includes providing a full range of administration services such as extensive diary and email management, proof reading and client arrangements

‘Point of contact’ for the team and assisting other team members where necessary, processing telephone messages and emails in a timely manner

Being up to date with current property instructions and assist in preparing reports, marketing material and other documentation

Full control and maintenance of diaries, making appointments and arrangements for all meetings with clients and colleagues

Arranging viewings and liaising with clients

Handling of private and confidential documents and information

Filing/archiving, photocopying and confidential waste disposal

Deal with clients visiting the office in a polite, helpful and confident manner

Maintenance of property/buyers database

 

Financial

Invoicing clients and processing supplier invoices.

 

Marketing & PR

Assist with marketing (internet, production of printed and online sales details and advertising)

Being familiar with the KF corporate /marketing templates

Assist with production of pitching material

 

General Team Responsibilities

Intercept incoming telephone calls and emails regularly. Make full and accurate notes of all conversations/ telephone messages and ensure that they are actioned or passed on without unnecessary delay.

Acting as an ambassador for the firm at all times and carrying out all personal assistant duties in a discreet, diplomatic and efficient manner

 

Entertainment /Events

Organise business generation events/functions on behalf of the department.

 

Systems & IT competence

Word

Mail Merge proficient

Excel

PowerPoint

Outlook

 

Qualifications & Skills Required

Preferably 1 year+ Secretarial / PA experience

A flexible, organised, pro-active hands-on individual

A strong communicator capable of influencing others successfully, with a professional and helpful manner and a genuine interest in property.

Good word processing skills with database experience and the ability to multi-task.

A self-motivated, well presented individual with a proven background or strong interest in a role involving organisation and administration.

 

 

To view other vacancies within the Knight Frank Group click here.