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Business Support Co-ordinator

Date: 09-Aug-2022

Location: Edinburgh, GB, EH1 2EL

Company: Knight Frank

Reference No 24221 
Title Business Support Co-ordinator 
Type Permanent 
Salary Range Competitive
Division Commercial 
Sub Division UK Cities 
Department Central Scotland Commercial (10000105) 
Location Edinburgh 

 

 

Responsibilities:

Stakeholder Support

Providing administrative support to the team in Operation Coordinator’s absence.

 

Business Support

Acting as an Ambassador for the team

Maintain collaborative relationships with clients, managers and employees

  • WIP sheet reconciliation / billed and unbilled debtor support
  • Concise and regular coordination of client invoices, ensuring quarterly deadlines are met.
  • Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing
  • Expense claim support for the Partners.
  • Referral support

 

Team Support

 

  • Attend team WIP meetings, minute taking and ensuring actions are followed up
  • Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters
  • Answer organisational mail, email, correspondence and requests for information
  • Maintain teams schedule through diary support, organisation of internal / external meetings booking meeting rooms and conference calls
  • Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc.  Producing relevant ‘packs’ for all attendees
  • Board/management meetings; minute and disseminate actions
  • IT liaison to help troubleshoot system errors for team
  • Work collaboratively providing assistance to other business support members, as and when required, adding value to the overall efficiency of the Valuation department.
  • Working with the Scottish business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points
  • New Starter Induction; working with the Operations Coordinator to help support the process of new starters (induction) / leavers for your team
  • Onboarding; working with the Operations Coordinator to support onboarding of all new starters in your team
  • Appraisals, where appropriate; support for their team and six monthly 1:1’s
  • CPD records; recording the teams RICS CPD hours.

 

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To view other vacancies within the Knight Frank Group click here.