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Team Administrator

Date: 03-Oct-2021

Location: Dublin, IE, D02V449

Company: Knight Frank

Reference No 14322 
Job Title Team Administrator 
Type Permanent 
Salary Competitve
Division Residential 
Sub Division Europe 
Department New Homes - (IRELAND) 
Location Dublin 





We are seeking an experienced administrator to join our New Homes team. You will oversee the day to day operations and administration of the New Homes department providing support to the department director and team members as required.  The successful candidate will be team player with exceptional organisational skills.


Role Responsibilities

  • Maintaining projection reports on a day to day basis and updating accounts on a weekly basis
  • Liaising with the accounts team over invoicing and debtors
  • Preparing reports and presentations
  • Reporting to clients
  • Assisting on pitching for new business
  • Maintaining a working rota for part time staff, reviewing and submission of part time staff timesheets
  • Handling email and phone enquiries and taking messages and redirecting calls as required
  • Assisting the team with day to day needs
  • Booking and scheduling meetings and travel arrangements
  • Maintaining the CRM systems
  • Dealing with the in house team and external parties on a daily basis
  • Creating and scheduling of social media posts for new homes and client projects
  • Updating online adverts on property portals
  • Continuously reviewing processes and identify areas of improvement within the department
  • Liaising with purchasers from sale agreed to completion stages
  • Ensure that the team is compliant in regulatory matters and adhering to all of the relevant provisions of the PSR Act, current Anti Money Laundering, BER and Data Protection Legislation and any other legislation relevant to property service providers.
  • Preparing for development launches
  • Working in a professional manner with impeccable standards in customer care.
  • Attending site for launches and viewings when required
  • Performing other tasks as required



Role Requirements

  • 2-3 years’ experience in a similar role
  • Property experience preferred but not essential
  • Ability to work on your own initiative
  • Excellent organisational skills
  • Attention to detail is essential
  • Excellent numeracy skills
  • Strong communication skills both written and verbal
  • Team player who is prepared to be adaptable and flexible within the role
  • Strong knowledge of Microsoft Office, including intermediate - advanced Excel and PowerPoint  
  • Previous experience with CRM systems
  • Positive can-do attitude with a dedicated approach to continuous improvement
  • Knowledge of Instagram, LinkedIn, Facebook and Twitter required









To view other vacancies within the Knight Frank Group click here.