Administrative Assistant
Administrative Assistant
Overview
We are currently seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support to our Marketing and Communications team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.
Responsibilities
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Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.
-
Assist in the planning, execution, and monitoring of marketing campaigns across multiple channels (digital, print, social media, events).
-
Coordinate with internal teams and external vendors to ensure timely delivery of marketing materials.
-
Support the planning and execution of company events, including webinars, conferences, and networking events.
-
Prepare regular reports on marketing activities and metrics for internal stakeholders.
-
Assist in managing logistics, guest lists, and promotional activities related to events.
-
Prepare reports, agendas, and papers for meetings.
-
Assist in data entry, generating reports, and compiling information as required by the team.
-
Support team members with MS Word, PowerPoint and Excel based tasks.
-
Ensure reports and outputs are in line with formatting standards.
-
Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
-
Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.
-
Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.
-
Arrange and execute post and courier services.
-
Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
-
Handle computer/database (KF Database, Contacts Register, Hub).
-
Maintain correct contact information on People Search for the department.
Skills and Qualifications
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Minimum of 3 years proven experience as an Administrative Assistant, Secretary, or similar role.
-
Excellent interpersonal and communications skills.
-
Strong organizational and problem-solving abilities.
-
Ability to take initiative and work proactively.
-
Ability to work through periods of high workload.
-
Attention to detail and a high level of accuracy.
-
Ability to maintain confidentiality and handle sensitive information.
-
Strong team player with the ability to build relationships.
-
Flexibility, adaptability, and a co-operative attitude.
-
Understanding of regional business culture and regulations.
-
Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.
-
Language skills: Fluency in English, written and verbal.
Overview
We are currently seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support to our Marketing and Communications team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.
Responsibilities
-
Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.
-
Assist in the planning, execution, and monitoring of marketing campaigns across multiple channels (digital, print, social media, events).
-
Coordinate with internal teams and external vendors to ensure timely delivery of marketing materials.
-
Support the planning and execution of company events, including webinars, conferences, and networking events.
-
Prepare regular reports on marketing activities and metrics for internal stakeholders.
-
Assist in managing logistics, guest lists, and promotional activities related to events.
-
Prepare reports, agendas, and papers for meetings.
-
Assist in data entry, generating reports, and compiling information as required by the team.
-
Support team members with MS Word, PowerPoint and Excel based tasks.
-
Ensure reports and outputs are in line with formatting standards.
-
Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
-
Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.
-
Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.
-
Arrange and execute post and courier services.
-
Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
-
Handle computer/database (KF Database, Contacts Register, Hub).
-
Maintain correct contact information on People Search for the department.
Skills and Qualifications
-
Minimum of 3 years proven experience as an Administrative Assistant, Secretary, or similar role.
-
Excellent interpersonal and communications skills.
-
Strong organizational and problem-solving abilities.
-
Ability to take initiative and work proactively.
-
Ability to work through periods of high workload.
-
Attention to detail and a high level of accuracy.
-
Ability to maintain confidentiality and handle sensitive information.
-
Strong team player with the ability to build relationships.
-
Flexibility, adaptability, and a co-operative attitude.
-
Understanding of regional business culture and regulations.
-
Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.
-
Language skills: Fluency in English, written and verbal.